These are transactions that could be affected by transactions you have yet to enter. For a given month, the register may also show other transactions that QuickBooks did not remove. The transaction amount is the total of the transactions that QuickBooks deleted for the month. There is usually one GENJRNL transaction for each month in which QuickBooks removes transactions. With the exception of transactions that affect the value of your inventory, you can spot the summary transactions by looking for GENJRNL in the Type field of your registers. QuickBooks creates summary transactions for the transactions it removes from your file. Unreconciled transactions in a checking or credit card account.Īny invoice, credit memo, sales receipt, or check that has a checkmark in its “To be printed” checkbox. Even though the invoice is paid, QuickBooks retains the invoice because it has a link to an open transaction (the undeposited payment). Is linked to another transaction that has an open balanceĪn undeposited customer payment that you applied to an invoice. Unpaid or partially-paid invoices, undeposited customer payments, unpaid bills, unused credit memos. This table gives examples of the situations that cause QuickBooks to retain transactions dated on or before the ending date: If the transaction… However, if an invoice is unpaid, QuickBooks leaves the invoice in your file so you can apply future payments to the invoice. Of the transactions dated on or before the ending date, QuickBooks deletes and summarizes only those that have no effect on transactions dated after the ending date.įor example, if an invoice has been paid in full, QuickBooks removes the customer name and the items sold from the invoices and retains the amount in a summary transaction showing income accounts. For example, if your ending date is 12/31/03, all transactions dated 1/1/04 and later remain unchanged in your company file. This has no effect on transactions dated after the ending date. When you condense data, you specify an ending date for the period of time you want to condense. QuickBooks removes the transactions that aren’t necessary to keep your records current and replaces them with new transactions that summarize, by month, the removed transactions. If your company file has grown too large, you can condense the transactions for a period of time you choose. In either of these cases, the company file can get huge. Yep, over ten years! And even if you haven’t been using QuickBooks that long, you may have an active business with lots of transactions.
#QUICKBOOKS CONDENSE DATA FOR MAC#
Here on the QuickBooks for Mac team, we often talk to users who have been using QuickBooks for ten years or more.
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